Enjoy your day as we offer you the following coordinating services

General Planning

• Unlimited emails

• Planning worksheets for Couple to fill out

• Phone consultation 1 week prior to review all details

• Create and manage a wedding day timeline. Communicate with vendors of any changes throughout the event.

Rehearsal  

• Assist Officiant or solely direct and coordinate wedding rehearsal

Ceremony to include:

• Assist Couple as needed prior to ceremony and supply “emergency” kit

• Manage vendors as they arrive, setup, perform and breakdown.

• Assist with pinning flowers on wedding party and family; and distribute bouquets

• Make sure guest book, programs, etc. are placed out for guests

• Make sure tables and items are placed as needed for sand ceremony, unity cross, etc.

• Coordinate and cue musicians for processional, etc.

• Send special family and wedding party down the aisle and prep bride for her walk by fixing train, etc.

• Assist entire wedding party and family to "hide" prior to photos after ceremony

• Gather personal items from ceremony

• Bustle bride’s gown after photos, prior to entrance

Reception to include: 

• Make sure setup and décor is according to the Couple’s specifications

• Verify that all photos, toasting flutes, knife serving set, centerpieces, place cards, table signs and favors receive proper placement and that all candles are lit

• Serve as the point person for every vendor

• Greet guests and assist with guest management, provide direction to guests regarding reserved, assigned and open seating.

• Gather wedding party for introductions into cocktail / reception

• Direct Couple with all special events throughout the evening

• Release tables to buffet

• Prepare the Couple’s champagne glasses for toasting

• Cut and plate cake

• Assist DJ to coordinate all special events throughout the evening

• Monitor evening to assist Couple, wedding party, family and guests, as needed

• Adhere to the schedule as time permits and alert Couple of upcoming events so that the Couple may relax and enjoy the wedding

• Distribute final payments and/or tips to vendors on your behalf

• Confirm exit vehicle is in place, organize guests and pass out exit items for Couple’s departure

• Collect all personal items (champagne glasses, cake knife, guest book, photos, cake, etc.) to go to Couple and/or family

Additional staff may be added for these duties.

• Additional coordinator for second location

• Assist in clearing tables of trash (plates, cups, etc.)

• Set up candy/dessert buffet, open at designated time and keep containers filled and area clean

• Set up bar area

• Provide TABC certified person to serve at bar

• Staff members to serve dinner